Supplier evaluation with Power Apps, Power Automate, and AI
The solution at a glance
Our low-code Power App for supplier evaluation is based on the Microsoft Power Platform. The Power App uses a central model to manage data and processes, providing a user-friendly interface that is based on this model.
The evaluation process is directly linked to the ERP system – Microsoft Dynamics 365 Finance & Supply Chain Management – and accesses the relevant data in real time. Power Automate Flows and artificial intelligence are used to analyze and evaluate the predefined evaluation criteria.
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More InformationThe solution in detail
The Power App interface displays the recorded supplier evaluations. The evaluation logic is based on so-called evaluation schemes, which contain various evaluation nodes, including adherence to deadlines, delivery reliability, price reliability, quality, documentation, and service criteria. Both the evaluation nodes and the associated categories can be flexibly adapted to the specific requirements.
A new supplier evaluation is then created, beginning with the definition of the time period to be evaluated. In the next step, the evaluation scheme and the suppliers to be evaluated are selected. All supplier data stored in Microsoft Dynamics 365 Finance & Supply Chain Management can be accessed in real time.
A Power-Automat Flow is triggered in the background, automatically assigning the evaluation nodes based on the standard data stored.
In addition to automation, manual evaluation of individual criteria is also possible. For example, in the criteria menu – such as adherence to deadlines – a manual assessment can be made using school grades or other evaluation parameters.
The supplier evaluation is then initiated. All criteria linked to a Power Automate flow are automatically evaluated. The user interface automatically updates the scores and the ABC classification.
In the “Delivery reliability” detail view, the Power Automate Flow automatically displays the number of orders from Microsoft Dynamics 365 in the defined period and compares them with the requested and confirmed delivery dates. Exceptions are also taken into account: in this example, a confirmed delivery date of up to two days before or three days after the requested date is considered acceptable.
In addition, an AI generates a specific recommendation for action to improve delivery reliability, which in this case was classified as a “C”.
Once the evaluation is complete, the result can be transferred to Microsoft Dynamics 365 Finance & Supply Chain Management with a mouse click.
The complete supplier evaluation – including the breakdown of scores for each evaluation node (adherence to deadlines, delivery reliability, price stability, quality, documentation, and service) – is stored in the supplier’s data record. The evaluation can therefore be taken into account in subsequent processes, such as tenders or framework agreements.
Benefits of automated supplier evaluation
Automated supplier evaluation with Power Apps is a modern and efficient solution for companies to optimize their procurement processes – with numerous advantages:
Rapid implementation
The low-code application Power Apps, part of the Microsoft Power Platform, enables the rapid setup and customization of supplier evaluations, even without extensive programming knowledge.
Seamless integration
The Power App can be fully integrated into the standard Microsoft Dynamics 365 functionality.
Flexibility
Evaluation nodes and criteria can be modified at any time – without complex programming, simply through text input.
Process optimization
Access to real-time data from Dynamics 365 enables sound and up-to-date decisions.
Time savings
The AI automatically performs the evaluation based on timestamps and tolerance limits, requiring no manual effort, which noticeably reduces the procurement workload and frees up more time for strategic tasks.
Standardization
Evaluations are carried out according to uniform and transparent criteria. This creates comparability, enhances process transparency, and strengthens accountability to both internal and external stakeholders.
Conclusion
The supplier evaluation solution impressively demonstrates the real added value that low-code applications such as Power Apps and Power Automate, in combination with AI, can create for companies today. Instead of long development cycles, they enable fast and flexible implementation – fully integrated into existing system landscapes. For specialist departments, this means greater independence, shorter response times, and data-driven decisions – precisely where they are needed.
Would you like to learn whether a similar solution could also be beneficial for your company?
We would be happy to show you the application and advise you on the possibilities of how low-code applications from the Power Platform and AI can support your processes – efficiently, seamlessly, and practically.
